Real-Time Digital Documentation in Interventional Radiology: Modular Tools for Efficiency and Quality
Author Block: M. Schönfeld, E. Ulrich, J. Kottlors, T. Schömig, K. R. Laukamp; Köln/DE
Purpose: Structured documentation of interventional radiology procedures is critical for quality assurance, billing, and research. In routine practice documentation is often retrospective, time-consuming, and error-prone. We developed a modular digital solution that enables structured, real-time documentation directly during the procedure.
Methods or Background: The tools cover the full spectrum of interventional radiology, including neurovascular (mechanical thrombectomy, carotid stenting, vasospasm treatment, aneurysm, subdural hematoma embolization), oncological/embolization (fibroid, prostate, tumor embolization, TACE, SIRT, BBA, bleeding), percutaneous (biopsy, drainage, cryoablation, microwave ablation), and vascular access procedures (PICC, port, TIPS).
All modules run on sterile-clickable touchscreens in the angiography suite, capturing timestamps, techniques, materials, and findings in real time. From these inputs the system automatically generates: (1) a standardized editable report, (2) procedure codes, (3) structured quality assurance data, and (4) prepared registry entries. Data from the first 95 consecutive procedures documented with the system were analyzed and compared with 100 procedures performed before implementation.
Results or Findings: In the first 95 procedures, the mean time for report creation decreased from 12.2 ± 6.1 minutes before implementation to 1.3 ± 0.5 minutes, with reports now available immediately after the procedure instead of with an average delay of more than 48 hours.
The time required for procedure coding was reduced from 11.4 ± 3.2 minutes, including frequent corrections, to 1.2 ± 0.4 minutes.
The duration of quality assurance documentation decreased from 8.5 ± 2.8 minutes to 2.1 ± 1.3 minutes.
Registry entries also became significantly faster, dropping from 8.2 ± 3.6 minutes to 2.0 ± 1.2 minutes, while completeness increased from less than 20% to more than 90%.
Conclusion: Real-time digital documentation across the spectrum of interventional radiology is feasible and leads to substantial gains in efficiency, accuracy, and quality assurance.
Limitations: None
Funding for this study: None
Has your study been approved by an ethics committee? Not applicable
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